Vacature Events Manager for the Administrative Unit of the Global Counterterrorism Forum bij UvA




The T.M.C. Asser Institute in The Hague is looking for an Events Manager for the Administrative Unit of the Global Counterterrorism Forum (GCTF) with a can-do attitude who will be responsible for the seamless delivery of multiple activities of differing levels of complexity for a variety of national and international stakeholders. The individual will be highly proficient in written and spoken English and have superior organizational, intercultural and interpersonal skills.


What are you going to do


The Events Manager reports to the Head of Unit of the GCTF Administrative Unit and works closely with all other members of the team. You must be willing and able to work irregular hours when required and to undertake regular travel abroad (*international travel conditions permitting).


Tasks

  • preparing, planning, organizing, delivering, following-up and reporting on GCTF-hosted activities (e.g., plenary, expert and coordination meetings, workshops, consultations) abroad and in the Netherlands. Tasks include, but are not limited to venue identification; registration processes; ongoing communication with participants; arranging logistical aspects such as transportation, catering, security, interpretation and accommodation; occasional note taking; and, maintaining correct financial records;

  • information management—creating, maintaining and updating relevant files and documents;

  • building and maintaining relationships with colleagues across the GCTF community and interacting with service providers (travel agencies, interpreters, caterers, etc.);

  • organizing and attending hospitality events related to GCTF-hosted activities;

  • contributing to communications and outreach materials;

  • performing other job-related duties as assigned with the required degree of flexibility;

  • representing the GCTF Administrative Unit.


All employees provide back up for one another.


Your experience and profile


Education/experience

  • a Bachelor’s Degree or equivalent;

  • at least three (3) years of recent, demonstrable event management and/or coordination experience, preferably in an international environment—experience organizing and delivering virtual events is an asset;

  • experience representing an organization at high-level, multilateral events;

  • competent working in a deadline-driven, fast-paced environment.


Skills/competences

  • strong planning, organizational, time management, and negotiating skills;

  • critical thinking, active listening, good judgement, a problem solver;

  • interpersonal skills;

  • collaborative and supportive approach to teamwork as well as an ability to work independently with minimal supervision;

  • intercultural effectiveness;

  • flexible, ability to multitask, perform under pressure, high level of integrity;

  • excellent written and verbal communication skills (English). Proficiency in other languages (particularly French and/or Arabic) is a distinct advantage;

  • able to travel internationally to run events (*when conditions permit);

  • willing to work the required hours to deliver an event in a diversity of locations worldwide;

  • proficient in the MS Office environment.


Our offer


The Events Manager will be given a employment contract with the University of Amsterdam, Amsterdam Law School, and will be seconded to the Asser Institute in The Hague.


The employement contract will be for an initial period of two (2) years with the possibility of extension. The University of Amsterdam/T.M.C. Asser Instituut is the formal employer of all GCTF Administrative Unit staff. The gross full-time monthly salary will be in accordance with the salary scales of the Collective Labour Agreement of Dutch Universities, scale 8 or 9, ranging from €2,656 to €4,012 gross per month (full-time equivalent), depending on the actual level of education and experience. Secondary benefits at Dutch universities are attractive and include 8% holiday pay and an 8,3% end-of-year bonus.


About The T.M.C. Asser Institute


The T.M.C. Asser Institute in The Hague is a research centre for international and European Law. Its mission is to contribute to the development of international and European Law by conducting independent fundamental research, policy-oriented research, and applied legal research, as well as by initiating and facilitating academic and expert meetings, (professional) education, and public events with a view to disseminating knowledge of international and European Law. The Institute is dedicated to building a strong research community and creating an environment that facilitates critical-constructive reflection.


To work at the University of Amsterdam is to work in a discerning, independent, creative, innovative and international climate characterized by an open atmosphere and a genuine engagement with the city of Amsterdam and society. Here you can read more about working at the University of Amsterdam.


Questions


For more information about this vacancy, please contact

  • Miriam van Nie, Head of Unit, GCTF Administrative Unit


Job application


The UvA is an equal-opportunity employer. We prioritise diversity and are committed to creating an inclusive environment for everyone. We value a spirit of enquiry and perseverance, provide the space to keep asking questions, and promote a culture of curiosity and creativity.


Interested candidates who are eligible to live and work in the Netherlands are requested to submit their curriculum vitae and motivation letter in English (by email only) to the T.M.C. Asser Instituut, att. Julien Simon, mentioning “GCTF Events Manager” in the subject line. You may apply online by using this link.


The deadline to submit applications is 12 March 2021


Interviews will take place shortly thereafter. The successful candidate will begin at the latest on 1 May 2021.

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